How to Become an Office Administrator

Office Administrator

An office administrator does workplace admin roles. Their job is similar to that of an administrative assistant; however, an office administrator’s duties typically are more advanced and involve management and business tasks.

An office administrator will perform both basic office tasks and some managerial duties. This means that their role will involve both the general administration of an office and managing other employees with admin-focused roles. 

The duties of an office administrator include: 

  • Clerical tasks, including bookkeeping, answering phone calls, typing up notes, and sending emails. 
  • Supporting other administrative staff with their work.
  • Arranging travel for people throughout the company.
  • Dealing with sensitive information, such as staff calendars.
  • Greeting customers and clients in the office.
  • Organising weekly payroll for staff.
  • Acting as a point of contact for public enquiries.

An office administrator should have secondary qualifications, but some businesses also require a degree. This degree could be in any subject, but a business-related vocation is most relevant. If the candidate does not have a degree, an industry recognised college qualification may also be acceptable. 

Some candidates will find it most straightforward to apply through an apprenticeship programme. They will learn the ins and outs of becoming an office administrator on the job and will then be expected to work for the company for a certain amount of time. Apprenticeships are a great way to become an office administrator with no qualifications. 

Office administrators should also be very competent with spreadsheets, Word, and other computer software. Other office administrator skills are being experts at organisation and time management, as they will not only need to organise their own time but also that of other staff in the office. 

Most offices have an office administrator, so there is a lot of demand for this role. There is also the chance for career progression to become an office manager or administrative manager. Office administrators could also branch into fields like accountancy or HR.

 

What degree is most commonly held by a Office Administrator?


  • Bachelor of Business Administration
  • Diploma of business Administration
  • Bachelor of Project Management
  • Bachelor of Digital Communications
  • Advanced Diploma of Secretarial Studies

Career Transportability across Countries


Transportability: Low
There are lots of vacancies for office administrators all over the globe. However, there are also plenty of relevant candidates, and most businesses prefer to hire a local for this position, as it requires knowing the host country well. Office administrators looking to work in another country could consider first arranging a visa and then, when they have the right to work, applying for jobs.

What is the Salary of a Office Administrator?

ExperienceEducationAverage salary | year
AU$UK£US$
Office Administrator1-3 yrs€38,087£20,000$39,087
Office Administrator3-5 yrs€41,000£22,000$36,010
Office Administrator5-10 yrs€49,806£27,987$41,234

What skills are needed to become a Office Administrator?


  • Microsoft Office
  • Customer Service
  • Microsoft Excel
  • Microsoft Word
  • Time Management
  • Management
  • Office Administration
  • Teamwork
  • Leadership
  • Social Media
  • Communication
  • Administration
  • Sales
  • Microsoft PowerPoint
  • Event Planning
  • Customer Service
  • Marketing
  • Training
  • Administrative Assistance
  • Public Speaking
  • Data Entry
  • Project Management
  • Microsoft Outlook
  • PowerPoint
  • Research

Office Administrator Courses

There are lots of essential skills needed to become an office administrator, so we recommend that candidates take some relevant courses to perfect them. At FutureLearn, we have plenty of courses available for aspiring office administrators.
  • Medicine Administration for Carers

    Learn about the 6 Rs of medicine administration including medicine administration routes and understand related legislation

  • Healthcare Selection and Recruitment: Design and Deliver Effective Multiple Mini Interviews (MMIs)

    Learn how to design MMIs and ensure their effectiveness in selecting healthcare professionals and students

  • Getting Started with Your Raspberry Pi

    Discover how to set up and control your new Raspberry Pi as well as how to use it for everyday tasks and to learn how to code

  • Intravenous to Oral Switch: Within Outpatient Parenteral Antibiotic Therapy (IVOST)

    Are you involved in the prescribingadministration of antibiotics Explore the benefits and barriers of IVOST and COPAT

  • Dysphagia: Swallowing Difficulties and Medicines

    This course will enhance the knowledge of any person involved in the administration of medicines to patients with dysphagia

Office Administrator Microcredentials

Need even more evidence about why you should learn on FutureLearn?

We partner with over 170 world-class universities, institutions and industry leaders to create world-class courses to help you with your career. Whether you’re just starting out, wanting to deepen your knowledge or change direction, FutureLearn and our partners can help. These are just a few of our world-leading partners.

FutureLearn aims to help everyone fulfil their potential in a changing world, by transforming access to education.

Be the first to hear about our latest courses by signing up to our mailing list.
Do you know someone else looking to become a Office Administrator? Then why not tell them about FutureLearn!